The Singapore Registrar of Companies operates a computerized registration system, so the process is fast and efficient.
Two steps are involved in the process and in general they can both be completed in one day:
- Getting the company name approved
- The actual registration of your company
Getting the company name approved
We will file the application for you as part of our service. Subject to the name you choose, this part of the process can take less than an hour – unless you want to use words in the name that need special approval (words like bank, finance, law, media are examples that will take longer to approve). These may take days or weeks.
It is important to choose a name that is unique, or not too similar to an existing company. Make certain that it does not infringe any trademarks, and it is wise not to use a name that is internationally registered. And of course it cannot be vulgar, or already in use or reserved.
Once approved, the name will be reserved for 60 days. This can be extended for another 60 days by filing an extension just before expiry.
Registering the company
Once your company name has been approved, we will file the approval along with the incorporation application. Assuming that all documentation and supporting evidence is in order, registration forms can be ready for signing by the director(s) and shareholders(s) of the new company in a matter of hours. Rarely are there any delays. A S$300 registration fee is payable at the time of incorporating a private company.
What happens after the registration formalities have been completed?
Two documents (the Notification of Incorporation and a Company Business Profile – both of which come in emailed soft documents) are sufficient in Singapore for all legal and contractual purposes, including opening of corporate bank accounts, signing office leases, subscribing to telephone/internet services, etc.
Certificate of Incorporation.
The Company Registrar will send an official email notification confirming the incorporation of the company – this will include the company registration number. This email is regarded as the official certificate of incorporation in Singapore. If you prefer a hard copy, you can apply online after incorporation and there is a charge of approx. S$50 – the hard copy can be collected the next day from the office of the registrar.
Company Business Profile.
A business profile containing the particulars of the company can be obtained from the Company Registrar by making a request online and paying a small application fee. Generally, the PDF document is downloadable within an hour of the request and contains the following key details:
- Company name and registration number
- Previous names for the company, if any
- Incorporation date
- Principal activities
- Paid-up capital
- Shareholders’ details
- Directors’ details
- Company Secretary details
Other items that you will almost certainly require after registration include:
- Share certificates for each of the shareholders
- Share register indicating shares allotted to each of the shareholders
- Company seal
- Company rubber stamp