Get Started! Our Range of Company Secretarial Services includes:
Acting as named Company Secretary by our qualified staff:
Our team of Company Secretaries can help you at all stages beginning from incorporation, sailing through normal day to day operations and liquidation stage as well if ever the situation arises. Every company needs to employ or hire an official Company Secretary and we are ACRA Filing Agent to provide wide ranging services in this field. This means you can put name of our qualified staff as your Company Secretary Singapore. Not only our team is quite qualified but also holds professional PIN granted by ACRA which is granted only to those possessing professional qualifications with years of relevant experiences.
Provision of Registered Address:
Every company in Singapore needs to have a registered office which is basically considered to be the address you lodge with the Accounting and Corporate Regulatory Authority (ACRA) for official correspondence and at which you are expected to carry out your main business activity. This Singapore address is held as tangible location on public record and is a pre-requisite for getting the company incorporated in Singapore.
A registered office address should fulfill the following criteria:
- It is open for at least five hours during ordinary business hours on each business day
- It should be a physical office address located in Singapore
- It cannot be a P.O. Box
OS1 provides the following registered address services:
- Registered office address
- Mail notification
- Mail forwarding
Provision of a nominee director:
To incorporate a company in Singapore, you need to have minimum one shareholder and one resident nominee director. A resident nominee director can be anyone whom you authorize to be a non-executive director on the board of directors of the Company. If you are a foreigner to start a business here, then it is possible to appoint a nominee director who will not be involved in any financial, managerial or operational matters of the company but is required to sign up for agreements as required for incorporation under your authorization. If you don’t have nominee director, we can help you to connect to local director service.
Statutory filing compliance to ACRA:
It is a mandate for every Singapore company to adhere to ACRA's compliance rules and regulations. There are many such statutory requirements which company has to fulfill and submit am Annual return to ACRA with all the evidences supporting the same, the Annual filings are mandatory for both active and dormant Singapore companies. Failing to regularly meet ACRA ongoing compliance requirements in a timely manner can have serious consequences.
ACRA then provides a compliance rating based on the stats if the company has complied with its requirement of holding Annual General Meeting, filing of Annual Return and various other clauses applicable to the company.
In view of the above, companies should consider hiring a professional to help manage their compliance matters, so that they can focus on running the business and driving business growth.
Safekeeping, updating and maintaining statutory records (including registers, minutes and Bizfile forms):
The Company has to keep its books and records and other statutory records for a definite period of time. The tax and legal authorities are empowered to call for them at any point of time for scrutiny and checking. Also, keeping accounting records helps you in managing your business and making it grow eventually. Penalties are here to stay but if you maintain your records then it becomes easier to pay the tight tax at right time. The registers, minutes and Business forms which were filed at the time of incorporation are to be preserved in a confidential manner and we help you do it.
Preparation of minutes/resolutions and lodgement of any relevant changes with ACRA:
Resolutions which are passed in meeting with consensus have to be documented and therefore each and every company maintains a book for board resolutions and meetings. Resolutions and minutes are the legal evidences of the fact they report and hence they have to be framed accurately and should be simple, unambiguous, concise and complete. The person recording these has to record everything from date and time of meeting to every other crucial aspect including attendees, presence of quorum and any other board actions. If any resolutions passed require a change to be filed with ACRA then we assume a fair responsibility of doing all the components of this job in a clear, concise and accurate manner.
Preparation of the annual report in XBRL format:
It is necessary to prepare and submit annual return along with all the other relevant forms in XBRL format. ACRA prefers to receive in XBRL format as it allows them to carry out their certain checks and encrypt the information which protects it from any loss in transmission. XBRL is a global standard for exchanging business information and is dependent upon digital platform. Our services help in easing out the filing of annual report for you.
Preparation of the Annual General Meeting and submission of Annual Returns to ACRA:
An Annual General Meeting (“AGM”) should be held at least once every calendar year, or 15 months from the date of a company’s previous AGM, whichever is earlier. The only exception to the above is for newly incorporated companies, which are required to hold their Annual General Meeting (“AGM”) within 18 months from the date of incorporation.
If a company fails to comply with the mandatory compliance requirement of AGM filing, its directors may be held liable for fines and penalties, in addition to the late filing fees that are imposed on the company.
There is a standard medium and platform of submitting annual returns along with relevant annexures to ACRA and our experts here will chalk out everything and you can sit back and invest your time on key performance areas.
Striking off or liquidation of a company:
If the company is no longer doing business or wish to cease the business, an application can be made to the ACRA to strike the company’s name off the Companies Register.
What are the requirements?
- The company must have stopped business activities or have no commenced activities from the date of incorporation
- No assets or liabilities
- No outstanding tax liabilities with the Inland Revenue Authorities
- All outstanding Income Tax Returns have been submitted
- Accounts and tax computations have been submitted up to the date of cessation of business
- No outstanding tax matters before closure of bank account
- GST registration has been cancelled and there are no outstanding GST matters.
- No debts owed to any Government authorities
- No ongoing involvement in any court proceedings
- No outstanding charges in the company’s register of charge
- Written consent from the majority of the shareholders must be obtained
Documentation and liaising with ACRA/IRAS is required at every step of the process and our expert team can help you in relieving out of this distress state in a very professional and balanced manner.
Meeting room rental:
If you are arranging a business meeting but don’t have a meeting room to conduct it then our meeting room rental services can help you. We can arrange a room which suits your requirements for conducting presentations, client pitches or events.